SUSPENDED VEHICLES


Suspended vehicles are vehicles that weigh 55,000 lbs or more but runs less than 5,000 miles (7,500 miles for agricultural vehicles). With this type of vehicles, you are still required to file the form 2290 but is tax exempt or does not owe any tax to the IRS. In this case, you need to prepare or keep records that will prove that your vehicle did not run 5,000 miles (7,500 miles for agricultural vehicles) for the whole tax period. As IRS does the audit, you need to provide correct documentation that will show how many miles your vehicle actually had run for the whole tax year.

 Here are some of the forms that you can use as proof that your vehicle is under the mileage limit.

 a. Mileage record, logbooks, trip manifest, Individual Vehicle Distance Record, etc
b. Repair tickets and maintenance receipts
c. IRP Schedule B miles (used for IRP registration)
d. IFTA tax reports
e. State Registration, licenses

 But what if your vehicle did not run at all? Or is just parked in your garage? And you do not have those tax reports as your vehicle did not run, what can you show?
You can also keep the following that may help you to prove about the mileage of your vehicle;
  1. Take a dated photo of truck’s odometer, that is taken on July 1 and on June 30 of the following year
  2. Your income tax return copy that shows no fuel expenses.
  3. Statement from the seller that shows the seller’s name, address, and EIN; VIN; Date of the sale; Odometer reading at the beginning of the period; Odometer reading at the time of sale; and The buyer’s name, address, and EIN.
  4. Truck insurance copy that shows the vehicle was not insured because it was not moving.
    Gather as much information or proof as possibly you can so you will not have a hard time to show about the mileage record in the future. For the IRS inspection or audit purpose, keep all your records as well as all your tax returns and schedule 1’s. Make sure to keep them available, at least for 3 years, after the end of each tax period to which the suspension applies.
(Form2290.com is an Authorized IRS approved e-file provider of Form 2290 Heavy Highway Vehicle Use Tax. It provides the facility to e-file your Form 2290 in a simple and quick manner with Affordable Prices)

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